–––– Application Deadlines ––––
Applications received after the deadline date will be carried forward to the next meeting.
| Deadlines for submitting application forms: | Dates of Foundation Fund Committee Meetings: |
| Thursday 16 September 2021 | Thursday 7 October 2021 |
| Thursday 6 January 2022 | Thursday 27 January 2022 |
| Thursday 7 April 2022 | Thursday 28 April 2022 |
| Thursday 26 May 2022 | Thursday 16 June 2022 |
| Thursday 15 September 2022 | Thursday 06 October 2022 |
–––– Guidance Notes ––––
- The St Olave’s Foundation Fund provides financial support for Youth Organisations/Groups/Schools based in the London Borough of Southwark that provide activities for young people under the age of 25 years old and who are resident in the London Borough of Southwark in pursuit of their education and who are in demonstrable need of financial assistance.
- Examples of grants that have been awarded in the past include: school trips, after school club activities, youth activity projects, uniformed organisations and educational workshops etc.
- The Fund does not define how much of the total funding available will be allocated to each category, as it considers all applications on their individual merits.
- Organisations may receive a maximum of £3,000 for any one grant although they may apply for multiple grants over a period of time. It is unusual for an organisation to receive more than one grant in any one year.
- When considering applications from organisations, the Trustees will consider the following:
- How the grant will enable the organisation to provide educational or recreational benefits to the recipients of the proposed project, the number who are residents of the London Borough of Southwark and the number who are experiencing financial hardship;
- Whether the application demonstrates a clearly defined project and cost. The Fund will not normally provide a grant towards the day to day running costs of an organisation, however it will fund projects on a full cost recovery basis;
- Applicants should be the end commissioner of a project, ie. the users rather than the providers;
- The Trustees will assess applications against their proposed outcomes;
and - Grants will not normally be made for the total project cost. The Trustees look for other contributions towards the costs.
- The Trustees meet four times a year and grant applications can be made at any time. View the dates of the meetings and the application deadlines.
- All grants are paid upon receipt of invoices or pro forma invoices from suppliers.
- Unclaimed grants will be cancelled after 12 months.
- Grants are not awarded to post graduate students (masters degrees), individual salaries, school fees, college fees, university loan fees, domestic bills, childcare, food or payment of debts. Grants are also not awarded retrospectively, that is towards items that have already been purchased.
- Please see the Organisation application requirements for more information.
–––– Application Requirements ––––
- All questions on the Application Form must be answered.
- Give a clear description of the project you would like funded.
- Supporting material such as end of year accounts and past results of similar projects would be beneficial.
- It is unlikely the Foundation would support a project in full and references to other sources of funding need to be noted on the application form.
- Grants will only be made to organisations that have a Child Protection Policy in place and can confirm that all staff and volunteers are DBS checked.
- The application and supporting documentation must be received by the Foundation Office before the deadline date.
- All organisations are required to complete the Application Form even if they have had a previous grant from the Foundation.
- Grants are not provided for individual salaries, school fees, college fees, university loan fees, utility bills, childcare, food, payment of debts or capital expenditure.
- Grants will be paid upon receipt of invoices or pro forma invoices from suppliers.
- If a grant is not claimed within twelve months without justification, it will be cancelled automatically.
- The Foundation is unable to guarantee continuing support to projects and cannot take responsibility for funding the costs of salaries and administration.
- The Foundation may visit organisations to ensure that the funding request is reasonable.
- The Foundation will not fund any expenditure incurred before the approval of Trustees at the relevant meeting.
Please do not post any original documents. We accept document scans via email or you can post photocopies of official documents if you are unable to scan them. We cannot take responsibility for any original documents lost in the post.
–––– Application Form ––––
Once you have read through the Guidance notes and the Organisation Application Requirements, please follow the instructions below to access and submit the application form:
- Download the application form below as either a PDF or a Word .docx file
- Open the PDF in Google Docs or Microsoft Word – otherwise you will not be able to fill in the sections.
- Determine your eligibility by answering all the questions. If you have answered ‘Yes’ to all the questions, continue completing the form.
- Save and export the completed form on your device, preferably as .docx format (Word document) and email it to grants@stolavesfoundation.co.uk together with the requested supporting documents. You can export Google documents as .docx in the File – Download dropdown menu.
If you are experiencing difficulties, please contact the Foundation Office on
Tel: 0207 4012871
Data Protection Statement
The information provided in this application form will be stored and used by the Charity in accordance with the Data Protection Act 1998. It will be used to assess grant applications and monitor the use of grants. It may also be shared with other local grant making organisations. It will not be used for any additional purposes or disclosed to other third parties without your permission, except where this is required by law.